There is currently one employment opportunity:
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Receptionist/Intake Assistant Administrative Support
There is currently one employment opportunity:
Receptionist/Intake Assistant Administrative Support
Competition No: 54805
Location: Edmonton
Open Competition (1-Year Wage Opportunity with a possibility of extension)
Closing Date: March 3, 2024
The Information and Privacy Commissioner is an Officer of the Legislature who reports directly to the Legislative Assembly of Alberta. Through the Office of the Information and Privacy Commissioner, the Commissioner performs the compliance oversight and regulatory responsibilities set out in Alberta’s three access to information and privacy laws:
To learn more about the work that we do please visit: http://www.oipc.ab.ca/
The Office of the Information and Privacy Commissioner (OIPC) is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported.
For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx
The primary responsibilities of this position include answering telephones and routing calls to appropriate business areas; greeting incoming visitors; coordinating courier pickups for all staff; opening, logging and distributing all incoming mail/courier/faxes for the office; and providing administrative and operational support such as scanning documents and entering data into our case management database. Additional duties includes preparing and sending outgoing mail which includes proofreading for correct addresses, ensuring relevant attachments are included, and checking for errors.
The position will also manage the Privacy Impact Assessment (PIA) updates. This includes evaluating if the information received meets the criteria of a PIA update and entering the information into the case management system.
Additional responsibilities include providing administrative and operational support to other business areas within the Office. This may include, but is not limited to, answering intake related phone calls, emails and correspondence, scanning hard copy documents into case management database, ad hoc administrative support activities (preparing mailings including auditing for correct content of envelopes, updating hard copy subscription materials for staff or library, assisting with mail outs or courier deliveries that may include heavy volume) or providing assistance to Intake Officers by inputting PIAs (the least complex streams), generating and processing PIA related correspondence based on established standards, or providing administrative help (copying, scanning, compiling notification packages) for Request for Complaints or Reviews with guidance from the Intake Advisors.
Other related duties involve general maintenance of the OIPC common areas (ie. emptying dishwasher, tidy waiting areas, etc.)
Exceptional interpersonal, communication, organizational and time management skills are required. Strong attention to detail is required in all aspects of this position
High school diploma and three years related administrative experience required; post-secondary education would be an asset. Extensive skills and experience in computer and data entry with a working knowledge of the Microsoft Office Suite is required. Familiarity with the FOIP Act, HIA and PIPA would be beneficial.
$26.39 to $32.31 per hour
The successful candidate will be required to undergo a security screening. Resumes without a cover letter will not be considered. This competition will be used to fill current and future permanent and temporary vacancies within the OIPC.
Hours of Work for this position are 36.25 hours per week, Monday to Friday.
Online applications are preferred. If you are unable to submit an electronic version of your resume, please submit your resume, quoting the Job ID to: Human Resources, Office of the Information & Privacy Commissioner, 4th Floor, 9925 – 109 Street NW, Edmonton, AB T5K 2J8 Phone: (780) 415-8603. Applicants who apply online will be able to track the status of their application. Note: As only one file can be uploaded, please ensure your cover letter, resume and any other related documents are submitted in one file.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ education and experience best meets the needs of the position. Only individuals selected for interviews will be contacted.